The Owner will receive sealed bids for the renovation of an existing parking lot and other site
improvements . The Work will include: Select demolition, site concrete, asphalt, striping,
landscaping, new storage shed, fencing, flag pole, minor lighting and power connections, painting
and restoration of structural steel and excavation. Work will also include minor modifications to the
existing turf irrigation system.
BASIS OF BIDS:
Bids will be a single contract, stipulated sum. Each Bid must be signed by the Bidder with his/her
usual signature. Bids by partnerships must be signed with the partnership name by all members of
the partnership, or an authorized representative, followed by the signature and title of the person
signing. Bids by corporations must be signed with the name of the corporation, followed by the
signature and title of the person authorized to bind it in the matter. All signatures must be in ink.
When a corporation submits a Bid, its agent must present legal evidence that he has lawful
authority to sign said Bid and that the corporation has a legal existence. In the event that any
corporation organized and doing business under the laws of any foreign state is the successful
Bidder, such corporation must present evidence before any Contract is executed that it is
authorized to do business in the State of Illinois. Bids by corporations must be executed in the
corporate name by the President or a Vice President (or other corporate officer accompanied by
evidence of authority to sign), and the signature must be attested by the Secretary or an Assistant
Secretary, and the corporate seal must be affixed. The corporate address and state of
incorporation must be shown below the signature. Bids by partnerships must be executed in the
partnership name and signed by a partner whose title must appear under the signature, and the
official address of the partnership must be shown below the signature. Any corrections to entries
made on the Bid forms shall be initialed by the person signing the Bid. When requested by
Midlothian Public Library, satisfactory evidence of the authority of any signature on behalf of the
Bidder shall be furnished.
The Successful Bidders shall furnish sufficient insurance of guarantee of indemnity to the
Midlothian Public Library, Architect, and Owner’s representative against any and all claims which might arise for damages to persons or property due to the negligence of himself, his employees or
agents during the construction of said improvements and until said improvement has been finally
accepted as complete by the Midlothian Public Library.
Successful Bidders shall at all times observe and comply with all Federal, State, Municipal and
other local laws, ordinances, regulations, and requirements which in any manner affect the conduct
of the work, and with all Federal, State and local laws and policies of non-discrimination, sexual
harassment, prevailing wages and others applicable thereto; and all such orders or decrees as
exist at the present and which may be enacted later, of bodies or tribunals having jurisdiction or
authority over the work, including but not limited to the Illinois Human Rights Act and the
regulations of the Illinois Human Rights Commission, and no plea of misunderstanding or
ignorance thereof will be considered. Bidders shall indemnify and save harmless Midlothian Public
Library and all its officers, agents, employees and servants against any requirement, claim or
liability arising from or based on the violation of any such law, ordinance, regulation, order or
decree, whether by itself or its employees. All Bidders must supply a certificate of eligibility to enter
into public contracts.
This project is subject to the State of Illinois Prevailing Wage requirements for Cook County, IL,
and as such the provisions of the Prevailing Wage Act shall be complied with in all applicable work
to be performed at the Midlothian Public Library (820 ILCS 130/0.01 et seq.)
All contractors and subcontractors rendering services under this Contract must comply with all
requirements of the Act, including but not limited to, all wage, notice and record keeping duties.
Contractor, and each of its Subcontractors, shall submit certified payroll to the Illinois Department
of Labor stating each worker’s name, address, telephone number, social security number,
classification and the hourly wages paid each pay period, the number of hours worked each day
and the starting and ending times each day. Each certified payroll shall be accompanied by the
sworn affidavit required by the Act. All Contractors’ bonds shall include such provision as will
guarantee the faithful performance of such prevailing wage clause as provided by Contract (820
ILCS 130/0.01 et seq).
The successful Bidder shall obtain, at its own expense, all permits and licenses which may be
required to complete the Contract. The successful Bidder agrees to indemnify, protect, defend,
and save Midlothian Public Library and its officers and employees, harmless against any demand
for payment for the use of any patented material process, article, or device that may enter into the
manufacture, construction, presentation or form a part of the work covered by the Contract.
The Midlothian Public Library reserves the right to amend the Bid documents, including the plans,
and specifications, Scope of Work Notes and Supplemental Conditions, at any time prior to the Bid
opening, with reasonable notice to the Bid packet holders.
The Bidder acknowledges that the Freedom of Information Act, 5 ILCS 140/1 et seq. (the “Act”),
places an obligation on Midlothian Public Library, to produce certain records that may be in the
possession of Bidder. Bidder shall comply with the record retention and documentation
requirements of the Local Records Retention Act 5 ILCS 160/1 et seq. and the Act and shall
maintain all records relating to any work being done for the Midlothian Public Library in compliance
with the Local Records Retention Act and the Act (complying in all respects as if the Bidder was, in
fact, the Midlothian Public Library). Bidder shall review its records promptly and produce to the
Midlothian Public Library within two business days of request by the Midlothian Public Library the
required documents responsive to a request under the Act. If additional time is necessary to comply with the request, the Bidder may request the Midlothian Public Library to extend the time do
so, and the Midlothian Public Library will, if time and a basis for extension under the Act permits,
consider such extensions. Bidder further acknowledges that the Act, as amended and effective
January 1, 2010, provides for severe criminal and civil penalties for willful failure to comply with its
terms. Accordingly, Bidder does hereby agree, as an additional condition of being awarded a Bid or
agreeing to contract with Bidder to provide labor, services or materials to the Midlothian Public
Library, that it will hold harmless and indemnify, including costs and reasonable attorney’s fees, the
Midlothian Public Library and its Trustees, officers, agents and employees, against all damages
incurred or penalties or fees assessed against it or them because of non-compliance with this
agreement or the Act or the production requirements imposed under the Act.
TIME OF COMPLETION:
The Work is anticipated to commence in August, 2023, and be performed such that the Project will
be Substantially Complete as indicated in the Document 00 31 13 – Preliminary Schedule.
BID OPENING:
Sealed bids for all Contracts will be received by the Owner until 1:30 p.m. local time on Thursday,
June 8, 2023 in a sealed envelope addressed with the name of the Bidder, Owner, name and
number of Contract, and the date and time of the Bid. Bids will be received at the Administrative
Offices of the Midlothian Public Library, located at 14701 S. Kenton Avenue, Midlothian, IL 60445.
Bidder assumes responsibility for late delivery of the Bid whether by mail or by any other delivery
service. It is the sole responsibility of the Bidder to see that its Bid is received in the proper time.
Bids will be publicly opened at that time.
Copies of the Bid Tabulation form will be posted on the www.kluberplanroom.com website within
24 hours after the bid opening.
EXAMINATION AND PROCUREMENT OF DOCUMENTS:
The Bidding Documents will consist of one full set of Drawings and one Project Manual.
The Bidding Documents may be viewed and downloaded free of charge online at
www.kluberplanroom.com. Click on “Public Jobs”, then “View Plans” or “View Specs” to browse
through the drawings or specifications. No bid deposit is required to obtain the Bidding Documents.
Printed copies of plans and specifications may be obtained for the cost of reproduction as
indicated at the www.kluberplanroom.com project website.
The Bidding Documents may be examined at the Architect’s office:
Aurora, Illinois Office: 41 W. Benton Street, Aurora, Illinois, 60506.
BID SECURITY:
Each Bid must be accompanied by a Bid Guarantee in the form of a Bid Bond, Certified Check or
Bank Draft in an amount equal to and not less than ten percent (10%) of the Bid and made payable
to the Board of Trustees, Midlothian Public Library. No Bid shall be withdrawn for a period of sixty
(60) days after the Bid opening date without the consent of the Owner. Checks or drafts of
unsuccessful Bidders will be returned as soon as practical, after opening and checking the Bids.
Successful Bidder must provide a Performance Bond and a Labor and Material Payment Bond in
the full amount of the Contract, acceptable to the Owner. PRE-BID MEETING:
A pre-bid meeting will be held at Midlothian Public Library, 14701 S. Keaton Avenue, Midlothian, IL
60445 at 10:30 a.m. on Wednesday, May 31, 2023 . Prospective bidders are requested to attend.
The Bidder should visit the site of the proposed work and fully inform himself as to the facilities
involved, the difficulty and restrictions concerning the performance of the Contract. No additional
compensation will be authorized for a Bidder’s failure to be fully informed of the existing conditions.
If awarded the Contract, the Bidder will not be allowed any extra compensation by reason of any
matter or thing concerning which such Bidder should have fully informed himself, because of his
failure to have so informed himself prior to the bidding. The submission of a Bid shall be construed
as conclusive evidence that the Bidder has made such examination as is required in this section
and that the Bidder is conversant with local facilities and difficulties, the requirements of the Bid
Package documents, and of pertinent, local, state and federal laws and codes, prevailing local
labor and material markets, and has made due allowance in its Bid for all contingencies.
RIGHT TO REJECT BIDS:
The Board of Trustees reserves the right to reject any or all Bids or parts thereof, or waive any
technicalities and irregularities in the bidding, and to disregard all nonconforming or conditional
Bids or counter-proposals that are in the opinion of the Owner, to be in the best interest of the
Midlothian Public Library.
The Contract will be awarded to the lowest responsible Bidder. In determining the responsibility of
any Bidder, Midlothian Public Library may take into account other factors in addition to financial
responsibility, such as past records of its or other entity’s transactions with the Bidder, experience,
ability to work cooperatively with Midlothian Public Library and its staff, adequacy of equipment,
ability to complete performance within necessary time limits, and other pertinent considerations
such as, but not limited to, reliability, reputation, competency, skill, efficiency, facilities and
resources. The Bid will be awarded in Midlothian Public Library’s best interests based on these
and other legally-allowable considerations. Midlothian Public Midlothian Library and its
representatives and agents may make any investigations deemed necessary to determine the
ability of the Bidder to perform the Work. The Bidder shall furnish any information and data
requested by the Midlothian Public Library for this purpose. Although price is a major
consideration, product quality, references, service, delivery time and past experience, if applicable,
will also be considered. No Bid will be considered unless the Bidder shall furnish evidence
satisfactory to Midlothian Public Library that he has the necessary facilities, abilities, experience,
equipment, and financial and physical resources available to fulfill the conditions of the Contract
and execute the Project should the Contract be awarded to him.
GOVERNING LAWS AND REGULATIONS:
This Contract is subject to the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.). Prevailing
wage rates will apply and must be included in the Bid amount.